There are a lot of ways of doing this — some better than others. Here, I rate the choices from worst to best.
“Save As Word” within WordPerfect. Quite frankly, this is my least favorite choice. Exporting your document from within WordPerfect into what WordPerfect thinks is a “Word” format almost invariably results in formatting issues.
Third-party conversion software. Somewhat better than using WordPerfect. Most documents should be fine, but with more complex formatting, there could still be some issues.
Retrieving a WordPerfect document using Word. Letting Word do the converting is usually a better choice, in my experience, than letting WordPerfect do it. The formatting codes tend to be translated far better. Be sure to save the document under a different name with the .doc filename suffix.
Copy-and-paste. This is my preferred method — highlighting the text in WordPerfect, using CNTRL-C (or Edit, Copy) to copy the text, switching over to Word, then using CNTRL-V (or Edit, Paste) to paste the text into a blank document. I find that, even with fairly complex formatting, Word will render the text pretty much the way it appeared in WordPerfect.
Even if you use the copy-and-paste method, you might run across the occasional formatting issue. Just be sure to eyeball your document thoroughly (in Print Preview if possible) before printing.
What challenges have you encountered in converting existing documents to Word?
Deborah SavadraI spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff. It's not always easy, but someone's got to do it.
But, seriously, I'm a law firm software trainer by trade with nearly 30 years of experience in and around law firms and their technology. This blog is my attempt to spread the word about better and more efficient ways to use Microsoft Office in a legal practice context.
Copying text from a WordPerfect document into Word can result in formatting disasters. Here’s how to avoid problems.
There’s more to character formatting in Word than bold, italics, and underline. Learn how to use even more options in the Format, Font menu.
Sometimes, that document absolutely, positively has to be on ONE page. Here are some creative ways to do just that.
Ever have text that mysteriously insisted on dropping down to the following page, despite the fact there was plenty of room on the page before? Here’s how to fix those bad boys.
That document you’re working on needs a paragraph symbol (or section symbol or something else not on your keyboard). Here’s how you insert those characters.
In Microsoft Word, there are two different types of block protect (a.k.a. pagination control) beyond Widow/Orphan. Here’s an explanation of which is which.
Pretty cool post. I just came across your blog and wanted to say
that I have really liked browsing your blog posts. Any way
I’ll be subscribing to your blog and I hope you write again soon!
Thanks for stopping by! If there’s any particular subject you’d like to see covered, feel free to go to the Ask The Guru page (http://legalofficeguru.com/suggest-an-article/) and leave a suggestion! I’m always open to new ideas.
Carol says:I have always trained my students, and counsel legal assistants and attorneys to use the Copy | Paste method with one caveat – and a very important one at that! When you paste the text into your new Word document, ALWAYS use Paste Special so that you do not copy over any hidden formatting or “codes” from WordPerfect. One of the biggest complaints I have from users is that when they use the Copy | Paste method they still have to perform clean up on their documents. Familiarize yourself with the Paste Special command in MS Word and it will save you a lot of time and keystrokes.
The Guru says:Carol, First of all, thanks for stopping by! I make pretty liberal use of Paste | Special | Unformatted Text myself, and tend to prefer it when dropping fairly small amounts of text from another source into an existing Word document. When copying large blocks of text from WordPerfect (entire pleadings, etc.) into a blank Word document, though, I prefer to at least try to do a straight Copy | Paste to see what formatting issues arise. It isn’t written in stone at that point – I can always “undo” – and it may save me from having to go through and re-do basic formatting like case citations, block quotes, etc. Minor irritations like those extra section breaks that come over from WordPerfect are usually easy enough to find and fix. For me, it all comes down to which method is going to save me more time. Sometimes it’s one, sometimes the other, and a lot depends on the document and the user’s comfort level. I can’t say “always” and “never” with this, or with much else, for that matter, which is why I link to my posts re: several other options above. Good to have your perspective!
Lisa says:One comment on the copy and paste from WordPerfect to Word. If you do this – it will break the links on any footnotes coming from WP to Word. Opening a WP doc in Word is by far the best way to convert.
Liz says:I know this is an older article, but I work in a Public School that still uses WordPerfect but is phasing it out, so it’s totally still relevant to us. I don’t think this is possible, but I was asked by a collegue if it IS possible to convert multiple files at once. I’ve only done it individually, but this collegue has a lot of files to convert. Is it possible without conversion software? Thank you so much!
Donna says:What about changing .wpd to .doc (very easy) or vice versa? I save the Word document to my directory and change the .doc to .wpd – not sure about clean up issue
Deborah Savadra says:You risk de-stabilizing the document to the point that you can’t open it. If you’re going to try that technique, at least backup the original document somewhere safe just in case you inadvertently corrupt the file.